Supplier data on every source
On Supply chain > Raw materials (Footprinting and above), every source has a Supplier data status, with at most one thing to do next:
| Status | What it means | What you can do |
|---|---|---|
| No supplier data | The source uses library data, or your own model of it. | Ask |
| Asked | You asked the supplier and they have not answered yet. It says when you sent it. | Wait. After a week, Remind; withdraw it if you no longer need it. |
| Declined | The supplier declined, with their reason. It names their organisation, never the person. | Ask again |
| Answer ready | They answered, and the answer is waiting for you. | Review |
| Data available | Their figures are on the source: Usable until their validity date, Not your supplier yet, or Not confirmed by the supplier. | Nothing |
| Update available | They published new figures since you used them, or stopped sharing them. | Apply update |
| Expiring | Their figures end within 60 days, or have ended. They stay in use until renewed. | Ask to update |
A row folding several sources says how many are in each state, for example "1 answer ready · 1 data available · 1 without data". The Supplier data filter shows one state, or Needs you: answers ready, updates available, figures expiring and asks declined.
Open a source and its Supplier data tab shows the same state as a sentence, with what you can do: Ask {supplier} for data, Send a reminder, Use this data, Apply update, Ask {supplier} to update, or Find data to look for their data on the Registry. A raw material with no supplier offers Set supplier first.
Updates are always reviewed
When a supplier republishes figures you use, nothing changes on its own. The source shows Update available; Apply update shows the new figures against the ones in use and the products that would recalculate, and takes them when you confirm. Until then your products keep the figures in use. You can apply updates to several sources you select at once.
If the supplier stops sharing them, the source says so and keeps the last figures it had.
Finding data on the Registry
Find data, on a source's Supplier data tab, searches what suppliers share with everyone for that ingredient and supplier. For your own suppliers' data, ask them directly. Your own organisation's shared data never appears here.
Each result says how it counts for you: Usable (counts in your reported footprints), Not your supplier yet or Not confirmed by the supplier (usable in drafts and change models only), or Records only for a category your models do not use. Figures made with a method that is not on the Registry's accepted list are records only too. Recommendations say how each one was made: the same method as yours, or comparable on a named impact category. Set as supplier makes a company's figures count if you buy from them. Click one to read it: its figures, how many of the 16 PEF categories it gives (the rest were not shared, which is not the same as zero), who calculated it, its origin, assurance, validity, method and the engine that calculated it, the allocation rules behind its figures where the listing states them, and any evidence the supplier attached. Use opens the Use sheet. See How do I use what a supplier sends?
Unassigned
Data a supplier shared with you without it being on a source yet, such as an offer you accepted, waits under the Unassigned tab of Supply chain > Raw materials, with a count. Where it looks like one of your raw materials, the suggestion says so. Use it on a source or as a purchased good, or save it as a record.
Entering data a supplier already sent you
If a supplier sent you their figures in a document, such as a footprint report, use Enter supplier data. Record what it is, its GTIN and supplier code, the supplier, its origin, the figures (climate change at least, with the other categories if you have them), the assurance the document declares, its validity and the method. Then attach the document itself.
Only your organisation sees it, and it is marked Entered by you. Until their own answer replaces it, it stays out of your reported footprints. Ask the supplier to confirm it; once you use their answer, it replaces what you entered.
Figures you type on a source's Impacts tab are recorded as the source's supplier's figures, and they count in reports. They are self-declared unless you attach the supplier's verification statement or PCF certificate as you type them: then they read 3rd-party verified once the file passes its check. See How do I manage raw materials?
Downloading what you hold
Open supplier data and use CSV or JSON to download it, or Download all as CSV (with Download all as JSON beside it) for everything you hold. Data no longer available to you, such as data no longer shared with you, is left out; the JSON names it and why. A download counts as taking the data, so it counts towards your plan, and the source will say when it changes.